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Procedure descriptions

Broadband projects - accounting for subsidies

The state is funding the municipal broadband expansion in Baden-Württemberg via an original state funding programme and co-financing of the federal funding programme.

The purpose of the funding programme is to support a technology-neutral and sustainable gigabit expansion in Baden-Württemberg.

The following online applications can be used to apply for the funding approved by the state's authorisation office.

Forms/Online Services

Breitbandförderung - Auszahlungsanträge

Responsible authority

Ministry of the Interior, Digitalisation and Local Authorities Baden-Württemberg, Division 43 Digital Infrastructure

Ref 43 - Digitale Infrastruktur [Ministerium des Inneren, für Digitalisierung und Kommunen Baden-Württemberg]

Details

Prerequisite

Recipients of funding are regional authorities and companies in Baden-Württemberg that are exclusively publicly owned.

Approved projects are measures that are carried out in accordance with:

the state's broadband funding programme (VwV Breitbandförderung 2015 and VwV Breitbandförderung 2019)
the white-spot funding programme of the federal government - the grey-spot funding programme of the federal government
the Gigabit Guideline 2.0 of the federal government

and for which a corresponding grant notification has been issued by the state.

General requirements for a call for funds:

Valid grant notification: Calls for funds can only be made for projects that have already been approved.
A call-off of up to 90 per cent of the grant is possible, provided that a sufficient amount of eligible expenditure has been incurred. The remaining 10 per cent of the grant will only be paid out after the proof of use has been checked.
The funds disbursed must be used for the purpose of the grant within three months of disbursement.

The following also applies to the drawdown of funds for original state funding:

De minimis limit: The approved grant must be more than EUR 25,000 and the disbursement amount requested by the call for funds must be at least EUR 10,000.

The following also applies to the call for funds / proof of utilisation in federal co-financing:

First the federal government pays, then the state: Before a call for funds can be applied for from the state, the request for funds must first be submitted to the federal government, checked by it and paid out. The same applies to the proof of utilisation in the co-financing of federal funding by the state. Here too, the proof of utilisation must first be submitted to the federal government, checked by it and paid out.

Required attachments: see "Required documents"

Procedure

Original state funding:

Call for funds

Applications for disbursement can be submitted to the state as the project progresses.
The de minimis limits must be observed: The approved grant must be more than 25,000 euros and the disbursement amount requested through the call for funds must be at least 10,000 euros.
To do this, fill out the accounting form linked above (original state funding: call for funds). Attach the required documents (attachment for state funding). These will automatically be sent to the responsible office.
The disbursement office checks the request for funds and authorises the fixed amount for disbursement.
You will receive a payment notification by e-mail.

Proof of utilisation

Proof of use must be submitted to the funding agency within one year of fulfilment of the purpose of the grant in accordance with point 7.1 ANBest-K, but no later than one year after the end of the approval period. The deadline can be found in the grant notification or the most recent amendment notification from the state.
To do this, fill out the accounting form linked above (original state funding: (final) proof of use). Attach the required documents as an attachment. These will automatically be sent to the responsible office.
The required attachments are summarised under "Required documents". Further details are set out in the grant notification.
- The disbursement office checks the proof of use and authorises the fixed amount for final payment.
You will receive an assessment notice with payment notification by e-mail.

Co-financing by the state for federal funding:

Call for funds

Applications for disbursement can be submitted to the state as soon as a decision has been made on the respective disbursement application to the federal government. Further details are set out in the state's grant notification.
The grant recipient is obliged to apply to the state for a call for funds in accordance with the progress of the project within three months of the federal government's decision on the respective request for funds.
To do this, fill out the accounting form linked above (Federal co-financing: Call for funds). Attach the required documents to the form. These will be sent automatically to the responsible office.
The disbursement office will check the request for funds and authorise the specified amount for disbursement.
You will receive a disbursement notification by e-mail.

Proof of utilisation

In accordance with point 6.1 ANBest-Gk, the proof of use of funds must be submitted to the funding body within one year of fulfilment of the purpose of the grant, but no later than one year after the end of the approval period. The deadline can be found in the grant notification or the most recent amendment notification from the state.
To do this, complete the accounting form linked above (Federal co-financing: (final) proof of use). Attach the required documents to the form. These will automatically be sent to the responsible office.
The where-used list consists of proof of the final payment by the federal government (notification of results or assessment notice from the federal government) and proof of public relations work. If applicable, the requirements of the GIS-NBest BW also apply in your case. Further details are set out in the grant notification.
The disbursement office will check the proof of use and instruct the amount determined for the final payment.
You will receive an assessment notice with a payment notification by e-mail.

Deadlines

Regulated by the state's grant notification.

Required documents

Original state funding:

Call for funds:

Complete enclosure of statement of state funding as PDF

Where-used list:

Complete attachment statement of state funding as PDF
Documentation certificate from the LGL - proof of public relations work (for grant notifications from 11/2020, the public relations information sheet applies)
For grant notifications from 01/11/2019: Geodata according to GIS-NBest BW

Co-financing of the state for federal funding:

Call for funds:

Disbursement letter and payment instruction from the federal government

Proof of utilisation:

Notification of results or assessment notice from the federal government
Proof of public relations work
Geodata according to the GIS-NBest BW, if applicable

Costs

none

Miscellaneous

We want to support the municipal funding recipients as much as possible with the accounting of funding! We have therefore published an additional information sheet for the preparation of calls for funds and where-used lists. In addition to instructions for completing the accounting form, it also contains tips on how to avoid additional claims. If you have any questions about the funding statement, please contact Auszahlung-Breitband@im.bwl.de or 0711/231-3793.