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If you want to organise a trade fair, an exhibition or a market, you need a so-called licence from the relevant authority. Once you have this licence, you may host the trade fair, exhibition or a market, at the same time however you are also obliged to carry out the event. Trade fairs, exhibitions and markets are not required to comply with the provisions of the law regulating shop opening hours and the law regulating trading on Sundays and public holidays. However, a licence will only be granted for the event by the relevant authority, if the prerequisites of the Trade, Commerce and Industry Regulation Act (Gewerbeordnung) are met.
You can find detailed information on the organisation of weekly markets in the procedure description "Carrying out Weekly Market" ("Durchführung von Wochenmärkten").
the lower administrative authority (Untere Verwaltungsbehörde)
The lower administrative authority is the city council (Stadtverwaltung) or the rural district office (Landratsamt) depending on the location at which the event should take place.
You have to apply for the licence. Some administrative authorities provide a form and/or put it online as a download. Generally it is sufficient to make an informal application with the following details:
Please note: The licence for the event obliges you, as the organiser, to carry it out.
Generally anyone may attend a trade fair, an exhibition or a market. As the organiser, you can restrict the event to specific groups of suppliers or visitors or exclude individual interested parties for objectively justifiable reasons. However the selection criteria for the applicants have to be objective and verifiable. They include criteria such as the attractiveness, balance, versatility and novelty of the business operated by the applicant.
When checking the personal reliability, in individual cases the authorising authority could request alongside the documents listed additional documents, which are appropriate to make a statement about your personal reliability as applicant.
In the case of legal entities (GmbH, corporate companies, AG, registered cooperatives) the application form only has to be completed by the legal entity itself. All personal documents have to be submitted for all natural persons authorised to manage the company (e.g. certificate of good conduct, personal documents). In addition, an excerpt from the Central Trade Register has to be applied for in the case of legal entities.
In the case of partnerships, which as such are not capable of holding a licence (GbR, KG, OHG, PartG, GmbH & Co. KG), each of the managing partners requires the licence. I.e. an application form and all personal documents are required for each person.
The amount charged is based on the local regulations governing the fees.
Generally anyone may attend a trade fair, an exhibition or a market. As the organiser, you can restrict the event to specific groups of suppliers or visitors or exclude individual interested parties for objectively justifiable reasons. However the selection criteria for the applicants have to be objective and verifiable. They include criteria such as the attractiveness, balance, versatility and novelty of the business operated by the applicant.
If you would like to take part in a trade fair, exhibition or market, you will find the required information under "Licence for Trade Fairs, Exhibitions, Wholesale Markets, Weekly Markets, Special Markets and Annual Fairs" ("Zulassung zu Messen, Ausstellungen, Großmärkten, Wochenmärkten, Spezialmärkten und Jahrmärkten").
The German original version of this text was drafted in close cooperation with the relevant departments. The Finanz- und Wirtschaftsministerium released it on 04.08.2015. Only the German text is legally binding. The Federal State does not assume any liability for the translated texts.
In cases of doubt or if you have any questions or problems, please contact the relevant authorities directly.
